Personnel changes within a company, such as changes in board members or authorized signatories, are common but often complicated operations. In Switzerland, the method chosen to manage these changes can have a significant impact on time, costs, and legal compliance. In this article, we compare the traditional method (the manual and paper-based process traditionally used) with Hoop’s digital approach to highlight the benefits of digitalization.
1. Speed: From Paper to Digital
The traditional process of making changes can take weeks, as it involves the preparation of paper documents, their signing by all involved parties, and their submission to the relevant authorities.
With Hoop, everything is digitalized. The platform allows the entire process to be completed online within a few hours. Documents such as meeting minutes or acceptance declarations can be generated and signed digitally, eliminating delays related to mailing and paper review. This allows companies to adapt quickly to necessary changes.
2. Simplicity: An Intuitive Process
The traditional method often requires professional advice, and managing the documents can be complex, increasing the risk of errors that cause delays and additional costs.
Hoop is designed to be intuitive. The user interface guides users through each step of the process, minimizing the need for assistance. With standardized templates and automatic suggestions, even those with little legal experience can easily complete the changes.
3. Security and Transparency: Digital Traceability
Paper-based management poses risks to data security, and traceability is often fragmented, with steps not always clearly documented.
Hoop uses an ISO 27001:2013 certified cloud platform, ensuring data security and traceability of every step. Users can easily access the history of changes, maintaining transparency and legal compliance. Digital security is enhanced by advanced encryption protocols.
4. Costs: Savings Without Compromise
The costs of traditional changes may seem modest, but the “hidden costs” associated with delays and inefficiencies are often overlooked.
Hoop drastically reduces these costs by offering clear and competitive pricing packages that include all necessary services. Thanks to the speed of the process, waiting times and bureaucratic complications are minimized, allowing fiduciaries, law firms, and notaries to focus on their core business without worrying about unexpected costs or delay
The Future of Corporate Changes
In an economic environment where efficiency and speed are crucial, switching from the traditional method of managing changes to a digital platform like Hoop offers a significant competitive advantage. Not only does it save time and money, but it also ensures a higher level of security and transparency. Companies that choose Hoop can confidently face the challenges of change, knowing they have an innovative and reliable solution by their side.
This blog article does not constitute legal advice, it is made available “as is” and makes no claim to completeness or accuracy. Hoop makes no warranty or liability as to its content. This is excluded to the extent permitted by law. Use is at your own risk. Legal advice is recommended if necessary.
